Governing Guidelines

In order to make CHEF run more smoothly and to not put an undue burden on anyone, the following guidelines have been established:

  1. The Leadership Team will consist of President, Vice-President, Treasurer, Field Trip/Activities Coordinator, Hospitality Coordinator, Secretary, and Volunteer Coordinator.
    1. The President will lead the monthly mom’s meeting, conduct business, head the Leadership Team, update all master documents, and keep a master calendar for scheduling purposes. The President will also be the primary contact for all potential members and will update the wait list as needed.
    2. The Vice-President will lead the monthly mom’s meeting if the president is unable to attend, be in charge of the CHEF Resource Library, and head up the annual book sale.
    3. The Treasurer will be in charge of collecting dues, maintaining the financial account of CHEF, and providing financial statements to the group bi-annually.
    4. The Secretary will be in charge of taking notes at meetings, and writing and distributing a monthly newsletter during the school year.
    5. The Field Trip/Activities Coordinator will head up the field trip committee for activities, oversee field trips and other activities and make sure they have volunteers, distribute sign-up sheet and field trip instructions as needed.
    6. The Hospitality Coordinator will perform a host of duties including caring for the ladies of the group, setting up meals as needed, birthday cards, thank you notes, and prayer requests.
    7. The Volunteer Coordinator will be in charge of volunteer and service both outside and within the group.
    8. The Leadership Team will be voted upon at a mandatory business meeting to be held in August or at the first regular mom’s meeting at the beginning of the school year.
    9. Vacancies on the Leadership Team shall be filled by appointment of the President, with approval of a majority of the Leadership Team.
    10. In the event of resignation, death or prolonged absence of the President, the Leadership Team shall declare a vacancy in the office of President.  The vacancy shall be filled by the Leadership Team within thirty (30) days from the date the vacancy is declared.  Pending the selection of a new President, the Vice-President shall assume the duties of President.
  1. CHEF will limit its membership to thirty (30) families.
  1. Renewal Forms will be available on the website for members in good standing in August. Applications for new members will be sent out by the President as spots open.
  1. A member in good standing is one who has actively participated throughout the year, has attended 6 out of 10 meetings, has met their obligations to help and serve, and has paid their dues, unless there are extenuating circumstances that have been discussed   with the Leadership Team.
  1. Membership applications shall be approved by two-third (2/3) vote of the Leadership Team.
  1. Only expenditures pre-approved by the Leadership Team shall be reimbursed.
  1. The President shall have the authority to authorize expenditures not to exceed $50.
  1. Any and all equipment, resources, etc. purchased with CHEF monies shall remain the property of CHEF and shall reside at the home of the current Vice-President or at a place designated by her.
  1. Any changes/additions to these “CHEF Governing Guidelines” must be brought to the Leadership Team (outside a mom’s meeting) for evaluation and discussion before being voted upon.  The Leadership Team will then either give their approval to bring the change/addition before the membership for a vote at the next mom’s meeting, or dismiss the proposal as something that is not in accordance with the CHEF purpose statement or would not be beneficial for CHEF and its members.
  1. Any changes/additions to these “CHEF Governing Guidelines” can only be changed via a two-thirds (2/3) vote of families in the affirmative.